Recallify finds companies that are hiring for the roles you place, reaches out by email, handles every reply, and books qualified meetings directly into your calendar. Your team takes the meeting.
Book a DemoFor a staffing or recruiting agency, appointment setting isn't cold-calling until someone agrees to a call. It's finding the companies that are actually hiring for the roles you place, reaching the right person there, and getting a qualified meeting on your calendar with someone who can decide whether to work with you.
The meeting is the visible part. The value is in what happens before it: the right company, the right contact, the right moment, and a reply that's been read and qualified by a person before anything is booked.
Five steps run on Recallify's side. The last one is yours.
We start from hiring activity, not a purchased list. The target is a company that's hiring right now for the kind of roles your desk fills, because that's a company with a current reason to talk to an agency. Each company is then researched individually, so the outreach reflects what they're actually hiring for and who is likely to own that decision.
If you'd rather run this process in-house, here's the step-by-step version we'd follow ourselves.
By email, written for that specific company and hiring situation, from sending domains and inboxes registered in your name. A short, relevant follow-up goes out when there's no reply. There are no shared templates blasted at a list, and no cold calls.
Every reply is read by a person — the founder who runs your campaign, not an account manager. Questions get a real answer, interested prospects are moved toward a meeting, and anyone who asks not to be contacted again isn't.
A reply isn't a meeting. Before anything goes on your calendar, the conversation has to show a genuine reason to talk: the prospect has engaged with the outreach and agreed to a meeting about how you could help with their hiring. What counts as qualified is laid out below.
Once a conversation is qualified, Recallify books the meeting directly into your calendar at a time that works for your team. You don't chase the prospect for a time slot; the meeting simply shows up on your calendar.
A qualified meeting is different from a raw lead or an auto-reply. Before a meeting is booked, the conversation should check all of these:
Qualified doesn't mean the prospect is ready to sign. It means the meeting is worth your team's time.
The meeting lands in your calendar like any other booked call. Because the sending inboxes belong to you, the full email conversation is there to read — what the prospect was sent, what they replied, and why they agreed to talk. You walk in knowing the context instead of starting cold.
The meeting itself is between your team and the prospect. Recallify doesn't join the call; our part ends once the qualified meeting is on your calendar.
Sending domains and inboxes are set up in your name. New sending infrastructure needs a gradual warm-up period before it can send at full volume — skipping that step is how outreach ends up in spam.
150–250 new companies are contacted per month. Meetings are booked as qualified replies come in. How many, and how quickly, depends on your market and how many companies are hiring for your roles at the time.
Many appointment-setting providers work the phones. Recallify doesn't, by design. A written email can be researched and written around one company's hiring, the prospect can reply when it suits them, and every word of the conversation is kept in inboxes you own. Phone has real strengths too, so here's the honest comparison.
| Email-based (Recallify) | Phone-based providers | |
|---|---|---|
| First contact | A researched email to a company hiring for the roles you place | A call, usually from someone working a call list |
| Prospect's experience | Reads and replies on their own time | Answers live — or doesn't pick up |
| What you can review | The full written thread, in inboxes you own | Call notes or recordings, depending on the provider |
| Personalization | Each message written around that company's hiring | Depends on the caller and the script |
| Where it's stronger | Research, relevance, and a clear written record | Real-time conversation, and reaching people who ignore email |
If your buyers are hard to reach by email, or you want someone qualifying prospects live on the phone, a phone-based provider may suit you better. That's worth deciding before you pick a service.
Recallify runs the outbound engine and books qualified meetings directly into your calendar. How many that produces in a given month depends on your target market, your desk's specialty, and how many companies are actively hiring at the time. We won't promise a fixed number to win the business — we'll tell you honestly what to expect on a call.
Your team and the prospect. Recallify doesn't join the call — our job ends once a qualified meeting is booked on your calendar.
The right company, the right person, a real reply read by a person, a genuine reason to talk, and agreement to meet. It doesn't mean the prospect is ready to sign — it means the meeting is worth your time.
Yes. The sending inboxes are yours, so the full email thread with the prospect is there for you to read.
No. Recallify's appointment setting runs entirely through personalized email outreach and reply handling. If you specifically want phone outreach, a phone-based provider is a better fit.
Not on day one. New sending domains and inboxes need a gradual warm-up period before outreach runs at full volume. Meetings come after that, as qualified replies come in — we won't promise a date for the first one.
We don't guarantee a number. It depends on your market, your specialty, and how many companies are hiring for your roles. We'll tell you honestly what to expect on a call.
Both. Recallify is built for staffing and recruiting firms. On a call we'll talk through whether your specialty and target market are a good fit.
See current pricing on the homepage. It's month-to-month.
No. Recallify is month-to-month with no long-term commitment.
A 30-minute call with the founder, no pressure.
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